Minutes January 5, 2019
SFMGA Board Meeting
January 5th 2019
Rodeo Rd. Extension Office Classroom
Present: Susie Sonflieth, Pamela Culwell, Chesney Gulas, Cullen Hallmark Jamie Painter, Jill Foster, Linda Fleming, Elizabeth Hart, Kathy Brechner
Jamie called the meeting to order at approximately 9:30am
Chesney reported on financials. She will prepare an IRS 990 report for the 501c3
Will not need a CPA going forward for the 501c3
K. Brechner was given board authority to looking into options for the website hosting, creation of website, email and associated needs.
Discussion of focus of the 501c3 going forward. By-laws need to be revised to meet 501c3 requirements which include some new language required by all 501c3 corporations, removal of board positions that no longer apply due to those positions now being with the SFEMG. Scheduled meetings will probably only need to be quarterly but can be called as needed.
Question raised as to who is a member of which organization. It had previously been decided that for 2019 at least, those Master Gardeners and new interns who have met their required volunteer hours and have paid up dues for 2019, would be a member of both organizations. Whether there would be a different dues structure would be determined later.
Suggestion made that some would like to see the 501c3, after the organizational issues are ironed out, leave itself open to considering future opportunities.
Discussion of whether communications was reaching enough of the members during this transition time and whether all minutes were available on the web site to the minutes. Kathy Brechner explained that the year-end December minutes should be posted to the SFEMG web site shortly, that all new web procedures we being revised by Jan Christian and should be up and running shortly. The 501c3 will have to create a new website.
Suggestion was made to add contact information for both organizations to the Q&A that is shortly to be released. (this suggestion was incorporated and did appear in the Q&A when it was sent out)
A next meeting will be scheduled in February. Date, time and location TBD
Meeting adjourned at approx. 11am
Respectfully submitted: K. Brechner